Event planning is relentlessly deadline-driven and detail-intensive. AI handles the writing, research, and drafting — so planners can focus on the relationships and logistics that actually make events work.

Proposals and Client Communications

Event proposals: AI writes full event proposals from your bullet-point brief — including concept overview, timeline, budget estimate ranges, venue recommendations, and why-us sections
Client questionnaires: AI drafts intake questionnaire templates tailored to the event type (corporate, wedding, conference, nonprofit gala) to capture client requirements efficiently
Follow-up emails: AI drafts personalized follow-up emails after discovery calls, site visits, and proposal submissions with appropriate next steps
Contract language: AI drafts event planning agreement sections covering scope, payment terms, cancellation policy, and force majeure clauses (always have a lawyer review)

Event Planning and Logistics

Run-of-show documents: AI builds detailed minute-by-minute run-of-show documents from your agenda outline, assigning responsibilities and flagging gaps
Vendor RFPs: AI drafts vendor RFP documents for catering, A/V, photography, florals, and entertainment with appropriate scope-of-work language and evaluation criteria
Vendor comparison matrices: AI builds comparison tables from multiple vendor quotes, normalizing pricing, scope, and terms for client presentation
Budget tracking templates: AI creates detailed budget breakdown spreadsheet templates with category allocations, contingency line items, and running total formulas
Day-of checklists: AI generates comprehensive venue setup, vendor check-in, and timeline checklists customized to your specific event format

Marketing and Promotion

Event descriptions: AI writes compelling event descriptions for registration pages, email campaigns, and social media — tailored to the audience (attendees, sponsors, press)
Email campaigns: AI drafts complete email sequences for save-the-date, registration open, countdown reminders, and post-event follow-up
Social media content: AI generates a full suite of social posts (LinkedIn, Instagram, X) for event promotion, speaker spotlights, and live coverage captions
Press releases: AI writes event announcement press releases in AP Style with the right hook for local media and trade publications
Sponsorship decks: AI drafts sponsorship prospectus content — event overview, audience demographics, sponsorship tiers, and benefit packages

Post-Event Work

Event recap reports: AI drafts post-event summary reports for clients and stakeholders — attendance, highlights, vendor performance notes, and budget actuals vs. plan
Testimonial requests: AI writes personalized testimonial request emails to attendees and clients timed for when impressions are freshest
Lessons-learned documents: AI converts your post-event notes into a structured debrief document for internal use, capturing what worked and what to improve

Best Models for Event Planners

Claude Opus 4.8: Best for proposals and client-facing documents — polished, professional writing that matches your brand voice
GPT-5: Best for creative event concepts, unique theme ideas, and promotional copy that stands out
Claude Sonnet 4.6: Best for high-volume tasks — churning out vendor emails, social posts, and checklist variants quickly
Gemini 2.5 Flash: Fast and free — ideal for quick drafts, subject line options, and agenda variations during planning sprints

Getting Started

bedda.ai Plus gives event professionals access to Claude Opus 4.8, GPT-5, and Gemini 2.5 Pro for $12/mo. Switch between models by task — Opus for proposals, GPT-5 for creative concepts, Sonnet for volume. 7-day free trial, no credit card required.